Document Storage 101
We accumulate a lot of documents throughout our lives, both on a personal, and professional level.
However, at one point you can look at this pile of documents and think: can’t I store them somewhere else and free my space?
One place that you could take your documents to is a storage facility. But is it a good idea? Find out the answer in this short blog post!
The Pros and Cons of Document Storage
Even if it’s a digital world, you may still have lots of papers around you. Storage units can provide a safe place to keep all your documents long-term.
Let’s go through some of the pros and cons of physical document storage to see if it’s beneficial to what you need.
Pros of document storage:
- It can free your home or office of a lot of clutter
- It’s a highly secure way to keep your files long-term
- Since most storage units are climate controlled, you don’t have to worry about important documents getting damaged
However, it’s important to also consider some of the cons:
- It can be difficult to retrieve a specific document if you don’t organize them properly
- Unless you scan the documents previously, if you need to pull some information from them you will need to have them delivered.
Storage versus Secure Records Centers
As you may know, storage facilities essentially rent out units where people and businesses can store off various types of times and keep them there long-term. It can range from equipment to furniture, and yes, documents.
Secure records centers are specifically designed to keep important files and documents, and apart from storage they can also help you organize your documents.
As you can see, these two options are completely different, and the choice between them can often come down to your specific needs.
For instance, if you have lots of documents and you do need help organizing them, a secure records center may be a better option, since you’re essentially outsourcing the most difficult part of the process.
However, in a secure records facility, you often pay for the boxes of documents you store – the more boxes, the higher cost.
With a storage facility, you pay for a unit and are free to organize it in any way you want. As a result, it can be much more cost-effective especially if you want to store a lot of documents. Not to mention, you also have free space to store other belongings along with your documents.
What Type of Storage Facility Is Best for Document Storage?
You have lots of storage options in NYC, but to truly make the best choices for storing your documents, it’s best to choose one that:
- Provides good security measures
- Has great protocols in place to protect units against floods, fires, and other disasters
- Offers climate-controlled units
- Offers convenient access to your documents, both in terms of their location, and working hours
Perfect Moving Can Help Take Care of Your Documents
At Perfect Moving, we’ve designed all our units to provide clients with a safe and reliable way to store any of their belongings, including their important documents.
Our high-quality units can provide a carefree way to store your documents and other assets. Additionally, Perfect Moving is a full-service storage provider, which means our team is also ready to pick up all your items, drop them off at your unit, and even deliver them back to you when you need them.
Ready to get started? Then get your free storage estimate online now!
For more information, we encourage you to call us at (212) 601-2721 today!